You probably already know that having efficient payment management for your business is one of the pillars of success. Good payment management not only includes monitoring expenses and allocating resources, but also helps predict future expenses and potential surprises.
Many professionals still face challenges in this process , especially in the initial phases or even during difficult times in the country’s economy. Below, we will talk about the importance of payment management, as well as good planning practices combined with financial health, impacts on cash flow and effective and integrated systems.
What is payment management?
Payment management is the set of tactics, best practices and processes focused on monitoring and improving all financial transactions within an organization. This includes managing payments, expenses, costs, monthly company expenses, payroll, office rent, energy and water, inventory inflows and outflows, delivery, CRM marketing, branding and more.
This management enables daily monitoring of the business, with actions such as comparing costs with monthly revenues, detecting inconsistencies, and acting quickly to avoid setbacks and losses. When payment management is not prioritized, financial difficulties may arise, making it difficult to identify the initial cause and even resulting in bankruptcy.
Why is payment management important?
When it comes to management , all of these aspects are relevant to a businessperson. In financial terms, we can say that it provides a high level of control over the company’s situation and health, helping to understand possible future scenarios and avoiding problems.
Management also aims to work on debts and credits based on assertive decisions. Therefore, adopting good practices will not only help prevent losses and bankruptcies, but can also significantly improve your company’s operational processes.
Another important point is the detailed analysis of cash flow, which is essential for accounts receivable and expenses payable.
How good payment management can bring predictability
Having financial predictability is the result of good payment management and other actions to understand the CNPJ’s finances. Such control helps in understanding the origin of money inflows and outflows at different times, which certainly makes it easier to diagnose performance.
Furthermore, obtaining this type of financial forecast helps to identify opportunities for growth and anticipate crises.
Planning combined with financial health
The financial health of a company is the ability to control capital in expenses and spending, and thus make good investments and also obtain profits. In other words, payment management helps to plan the next steps to maintain or achieve good health in your company.
Knowing how to maintain healthy finances is essential for any business that wants to grow and gain a competitive advantage. Remember: this goes far beyond paying the bills on time.
Impacts on cash flow
Payment management and cash flow are directly linked, as both deal with the inflow and outflow of money from a company.
Good management results in healthy cash flow because you have solid control over your payment obligations, ensuring that all bills are paid on time. This will further help in spotting irregularities regarding payments and thus be able to correct them accordingly.
On the other hand, poor management of the payment system might cause a cash flow crisis. In other words, a lack of monitoring can result in a scenario of spending more than income, leading to unnecessary debt and, in extreme cases, bankruptcy.
How to manage payments well?
Now that you know the concept and its importance, it’s time to learn how to effectively manage your company’s payments. The best tip we can give you, right away, is to rely on technology . It’s advancing very quickly and you can benefit from it in many ways. Find out more below.
Payment automations
Payment automation is a growing trend in the market, as there are great possibilities to increase operational efficiency and overcome some of the most frequent difficulties in manual financial management: errors, delays and slow processes.
With the help of technology, your business can be faster and more secure when managing and processing each transaction. In addition, it is possible to improve internal operations and optimize the customer experience.
If you are still dealing with manual processes and still carry out collections in a decentralized manner, payment management should be considered in your company.
Effective and integrated systems
As we have already said, having the help of technology will save you a lot of headaches and losses. In this sense, consider implementing specialized software, which, in addition to being integrated with other company systems, is also effective.
A system integrated with your ERP will centralize financial, tax and other data . The result is having all the relevant information for management in one place, such as payment records, accounts payable, payroll and much more.
Adopting a system also brings more security to your daily operations, saving time and reducing errors.
Document centralization
Good payment management is essential for centralizing documents. This happens through organization, easy access, security and traceability.
When it comes to organization, payment management keeps all your documents in one place—from invoices and receipts to contracts and more. In respect to easy access, you and your workers have access to every little bit of information that you might need right away, thus saving time and efforts in search across different places.
Centralizing documents also increases business security and reduces the risk of loss or damage to documents.